Description

Job description:

ATA Services, Inc., is looking for a full-time Human Resources Specialist to work with our client the Hawaii's Emergency Management Agency. Please review the details listed below:

Position Overview

The HR Specialist plays a critical role in supporting HIEMA's human resources operations. This is a high-volume, transactional position requiring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The HR Specialist will serve as the primary point of contact for employment inquiries and ensure smooth execution of HR processes from recruitment through onboarding and personnel management.

Key Responsibilities

• Recruitment & Hiring Support
• Receive and respond to employment inquiries and requests promptly.
• Disseminate resumes and applications to the Administrator and designated delegates.
• Coordinate interview scheduling and logistics.
• Process vacancy postings and assist with hiring new employees.
• Onboarding & Personnel Management
• Conduct semi-monthly onboarding sessions for new employees.
• Maintain accurate and up-to-date personnel folders and records.
• Process employee transfers, salary adjustments, and other HR actions.
• Data & Reporting
• Provide vacancy and HR action data to the Administrative Manager as needed.
• Ensure compliance with agency policies and state regulations in all HR transactions.

Qualifications

• Education: Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• Experience:
• 2+ years of HR experience in a transactional or administrative role.
• Experience with recruitment coordination and onboarding processes.
• Skills:
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in HRIS systems and Microsoft Office Suite.
• Ability to handle sensitive information with confidentiality and discretion.

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