Description

Location: Albany, NY Category: Research Foundation Careers Posted On: Wed Dec 3 2025 Job Description:

Description of Duties:

The Administrative Assistant provides comprehensive administrative support to the Office of the Vice President for Research and Economic Development at the University at Albany. This position requires a proactive and detail-oriented individual who can manage multiple tasks efficiently while maintaining a high level of professionalism.The Administrative Assistant will be a key point of contact within the office,
supporting various programs and initiatives aimed at fostering research and economic development.

Essential Functions

• Organize travel arrangements, including conference registration, domestic and international travel, and hotel accommodations.
• Reconcile purchasing card statements
• Assist in planning and coordinating events, workshops, and seminars related to research and economic development.
• Process travel reimbursements of expenses incurred.
• Serve as a liaison between the office and internal/external stakeholders
• Maintain physical and digital filing systems
• Process invoices, reimbursements, purchase orders and requisitions, travel reimbursement, in accordance with university policies
• Provide support for special projects and initiatives.
• Provide general administrative support including answering phones, scheduling meetings, and preparing correspondences.
• Provide backup support to the Administrative Assistant 2 for the VPRED and AVP calendars in AA2 absence.
• Perform other job-related duties as assigned by office of the VPRED

Job Requirements:

Minimum Requirements:

• Associate's degree and 4 years of experience in an administrative role; OR High School diploma and
• 6 years of experience in an administrative role.
• Experience with Microsoft Office including Word, PowerPoint, Excel, and Outlook
• Experience with event planning and coordination.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• High level of discretion and confidentiality.
• Ability to work independently and as a team.
• Ability to work under pressure, meet posted deadlines, and handle multiple projects.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging, relative to their role.

Preferred Requirements:

• Two years of administrative experience in an academic/higher education or non-profit environment.

Additional Information:

Salary Range: $45,000 - $55,000 (DOE)

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"):http://police.albany.edu/ASR.shtml

As an Equal Opportunity/Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.